When an employee leaves the organization, maintaining their full Google Workspace license just to preserve their historical emails and Drive files is an unnecessary financial drain. However, simply deleting the account exposes the business to massive compliance risks and data loss. The Google Workspace Archived User (AU) addon provides the perfect middle ground. Digitl helps organizations implement automated offboarding workflows that instantly convert departing employees into Archived Users, preserving their corporate data securely at a fraction of the cost of a full license.

Effectively managing Archived User licenses requires strategic oversight. Organizations often forget about archived accounts, paying for them years after the legal retention requirement has expired. Digitl provides proactive lifecycle management, running automated reports to identify AU licenses that have passed their required retention period, systematically purging the data, and further optimizing your monthly IT spend.